As my next topic is a question and pretty much related to my core subject “Project Management”, I’ll share what I have learnt so far in this subject. So let’s discuss what is project management.
In my opinion, or you can say it has become a fact that nothing big which includes some tangible even non tangible features can be done without proper management. Even the famous Pyramid in Egypt was built surely having some management involved in it. Before starting the discussion of project management, let’s comprehend what is a “Project”? Is daily day to day task can be called a project? Can we call our daily assignment a project? Or can we consider our routine as a project? Well considering something a project is not that difficult. A project must have “Starting and End dates“, must have “some budget“, must consume “some resources” and must contain “multiple activities/functions“. When you satisfy these four ‘must’ conditions, you can consider it as a project.
Now take a close look at the above picture. What do you think that this picture tells us? Is it related something with project? Any guesses? Ya, you are right, it has some links but with the “Project Management”. Whole project management can be defined by this block diagram easily. I’ll explain each block with detail:
Initiation: The first step in project management is initiation. Now what does initiation mean in Project management (PM)? This means how to initiate a project or how to select a good project. This contains the following points:
- Select the project which require feasible resources.
- Select the project which would be completed under the specified budget.
- Select the project which is unique and can provide maximum benefits to the customer as well as to you also (of course).
- The most important thing to select the appropriate project manager for your project.
- Definition of work requirement.
- Quality + Quantity of work must be properly defined.
- Resources that are needed must be properly defined.
- Activities of the project must properly scheduled.
- Risks must be satisfactorily evaluated and calculated.
- Forecasting of obstacles must be properly done.
Execution: In this phase, it is time where you’ll implement what you have planned. This contains the following points:
- You must negotiate the team members i.e. Your team must not be over nor under sized to execute the planning.
- If you’re the project manager, it is your duty to lead forward and help other members to improve the project.
Monitoring & Control: If you are willing to cook rice and you set everything perfectly on stove on high flame and go for a nap and suddenly you sleep. What will happen if you look at your rice after 5 hours? Will it be perfectly fine or burnt out? I know your answer. This will exactly happen with your project without monitoring & control. Let’s discuss the point without any boredom.
- You must track the progress of your project.
- Making continuos adjustments.
- Properly look after the variance and its impact.
- Comparing the predicted and actual outcomes.
Closure: In this very last phase, you should close your project by keeping in mind these following points:
- All the required tasks and activities must be handsomely completed.
- Financial closure of the charged members.
- Contractural closure of the project’s contract.
- Administrative closure i.e. All the documentary work should be there.
- Your project should happily be accepted by the customer.
- Your project must be under the limits of time given and cost.
- Your project must meet the standard technical level.
- Your project must consume the given resources effectively & efficiently.
These are the five main pillars of a project. By following these points appropriately, you can do a much better project management. There are some obstacles which might be faced by a project manager in a project. These are the following.
- Project complexity.
- Specified need of the cutomer.
- Demand of the continuos change during the project.
- Risks involvement in critical decision making.
- Change of technology.
- Forward pricing and planning.
- Organizational re-structuring.
If you successfully overcome these obstacles, your project will be called approximately a flawless project and you will be considered a good project manager and a leader. You’ve to wait over a thing for sure after this. Oh, what is that? “PROMOTION“. Cheers!